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Job: Administrative Assistant (5028703) in Miami, FL
Digicel Ref. code: Admin   |    posted on 02/03/2012


Summary
Job Description Executive Administrative Assistant Job Description The Executive Assistant will provide seamless administrative support to the General Manager, Office Manager, and all team members of the Miami office. A qualified candidate must be highly organized, competent in key administrative skills, well-spoken and comfortable in a fast-paced environment. RECEPTION
  • Greet visitors and provide for refreshments and meeting facilities
  • Professionally answer phone calls, take and respond to messages - understand high priority callers
  • Schedule meetings on behalf of GM and other team members TRAVEL ARRANGEMENTS
  • Make domestic/international travel arrangements to team member
  • Ensure timely submission and approval of team members’ expense reports SCHEDULE OF MEETINGS
  • Schedule meetings on behalf of team members with clients, prospects, etc.
  • Manage conflicting schedules to accommodate meetings with a number of team members/guests MAINTAIN FILES
  • Maintain local hard copy files
  • Document scanning and electronic filing MANAGE PAPER FLOW
  • Open mail for GM/Team Members, organize, prioritize and distribute same
  • Coordinate Supervisory Manager approval for incoming and outgoing correspondence. MISC. CLERICAL DUTIES
  • Provide clerical duties (receiving and sending fax, Federal Express packages, etc.)
  • Order office supplies, maintain printers
  • Maintain out of office calendar for office, ensure adequate coverage, approve time off Other Requirements: This is a true team environment. All Assistants are expected to assist co-workers with overflow in workloads. It is imperative that the team maintain a spirit of open communication and teamwork with managers and other administrative assistants. Qualifications
  • Minimum of three years administrative experience
  • Strong PC skills with the ability to learn and adapt to new technologies. knowledge of MSWord, Excel, PowerPoint, Outlook
  • Excellent telephone etiquette with the ability to take accurate and detailed messages
  • Strong ability to manage hectic calendars
  • Ability to demonstrate good problem-solving skills
  • Superior team-oriented skills
  • Ability to multi-task and be a self-starter
  • Ability to work independently and take initiative
  • Good understanding of catering orders - ability to choose appropriate food selections and correct amounts based on the number of attendees
  • Must be flexible to adjust to changing priorities
  • Reliable and Resourceful
  • Strong customer focus and ability to set priorities
  • Ability to use tact and judgment in confidential situations and interface with all levels of professionals.
  • Strong meeting coordination skills
  • Excellent organizational skills combined with strong written and verbal communication skills, outstanding interpersonal skills - comfortable dealing with a diverse group of people from senior level executives to line associates
  • Capable of working in a fast-paced environment requiring good prioritization skills as well as the ability to handle multiple tasks simultaneously and efficiently Job: Administrative Support Primary Location: Miami, FL Schedule: (30-35 hrs) Job Type: Standard Shift: Day Job

    • Job Type
    Contractual
    Salary
    $10 Per Hour
    Responsibilities
    Job Description Executive Administrative Assistant Job Description The Executive Assistant will provide seamless administrative support to the General Manager, Office Manager, and all team members of the Miami office. A qualified candidate must be highly organized, competent in key administrative skills, well-spoken and comfortable in a fast-paced environment. RECEPTION • Greet visitors and provide for refreshments and meeting facilities • Professionally answer phone calls, take and respond to messages - understand high priority callers • Schedule meetings on behalf of GM and other team members TRAVEL ARRANGEMENTS • Make domestic/international travel arrangements to team member • Ensure timely submission and approval of team members’ expense reports SCHEDULE OF MEETINGS • Schedule meetings on behalf of team members with clients, prospects, etc. • Manage conflicting schedules to accommodate meetings with a number of team members/guests MAINTAIN FILES • Maintain local hard copy files • Document scanning and electronic filing MANAGE PAPER FLOW • Open mail for GM/Team Members, organize, prioritize and distribute same • Coordinate Supervisory Manager approval for incoming and outgoing correspondence. MISC. CLERICAL DUTIES • Provide clerical duties (receiving and sending fax, Federal Express packages, etc.) • Order office supplies, maintain printers • Maintain out of office calendar for office, ensure adequate coverage, approve time off Other Requirements: This is a true team environment. All Assistants are expected to assist co-workers with overflow in workloads. It is imperative that the team maintain a spirit of open communication and teamwork with managers and other administrative assistants. Qualifications • Minimum of three years administrative experience • Strong PC skills with the ability to learn and adapt to new technologies. knowledge of MSWord, Excel, PowerPoint, Outlook • Excellent telephone etiquette with the ability to take accurate and detailed messages • Strong ability to manage hectic calendars • Ability to demonstrate good problem-solving skills • Superior team-oriented skills • Ability to multi-task and be a self-starter • Ability to work independently and take initiative • Good understanding of catering orders - ability to choose appropriate food selections and correct amounts based on the number of attendees • Must be flexible to adjust to changing priorities • Reliable and Resourceful • Strong customer focus and ability to set priorities • Ability to use tact and judgment in confidential situations and interface with all levels of professionals. • Strong meeting coordination skills • Excellent organizational skills combined with strong written and verbal communication skills, outstanding interpersonal skills - comfortable dealing with a diverse group of people from senior level executives to line associates • Capable of working in a fast-paced environment requiring good prioritization skills as well as the ability to handle multiple tasks simultaneously and efficiently Job: Administrative Support Primary Location: Miami, FL Schedule: (30-35 hrs) Job Type: Standard Shift: Day Job
    Required Skills
    Qualifications • Minimum of three years administrative experience • Strong PC skills with the ability to learn and adapt to new technologies. knowledge of MSWord, Excel, PowerPoint, Outlook • Excellent telephone etiquette with the ability to take accurate and detailed messages • Strong ability to manage hectic calendars • Ability to demonstrate good problem-solving skills • Superior team-oriented skills • Ability to multi-task and be a self-starter • Ability to work independently and take initiative • Good understanding of catering orders - ability to choose appropriate food selections and correct amounts based on the number of attendees • Must be flexible to adjust to changing priorities • Reliable and Resourceful • Strong customer focus and ability to set priorities • Ability to use tact and judgment in confidential situations and interface with all levels of professionals. • Strong meeting coordination skills • Excellent organizational skills combined with strong written and verbal communication skills, outstanding interpersonal skills - comfortable dealing with a diverse group of people from senior level executives to line associates • Capable of working in a fast-paced environment requiring good prioritization skills as well as the ability to handle multiple tasks simultaneously and efficiently
     
     
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